When you receive a booking request for one of your artists from a promoter, you can simply ask them to fill out this form. The form can either be a general one for the agency (from which a promoter will choose an artist from your roster), or it can be specific to an artist

It's also possible to integrate the the Booking Request form directly into your agency website or artists' websites as a widget. For more information about embedding the widget, please visit this FAQ.

Index:

  1. General form for agency
  2. Artist-specific form

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  1. For the general agency form, go to your Dashboard and select "AGENCY" from the drop-down menu.


This brings you to your "Agency Overview". Scroll down until you see the "PUBLIC WEBPAGES / CALENDAR FEEDS" card and click on it.


Then select the Booking Request Form Wizard card. 


A pop-up window will appear. First, choose which theme you would like, Dark (for light background) or Light (for dark background). Then, by clicking on each button, you can choose which information you would like to SHOW on the form, and which information you would like to set as REQUIRED or mandatory. These fields will appear in red on the form. The HEADER button will display your agency's name at the top of the form.


Under the Event section, you'll see the CUSTOM EVENT PAGE URL. You can copy and paste this link into an email or message by clicking the copy button to the right of the URL. You can also open the form in a new browser in order to view it, and then make adjustments accordingly. 

To adjust color and font of the booking request form, go to the Developer Settingsunderneath the CUSTOM EVENT PAGE URL.
In this section, you can
a) change the color of the required fields of the form by inserting the Hex Color Code. To select a color you can for example google "HEX color". If you copy the six digits after the hashtag (e.g. 28E200 for green) and paste it into the "COLOR FOR REQUIRED FIELDS IN HEX" field, the colour will appear on your booking request form.
b) change the font by typing in the name of a common CSS Font Family (e. g. Arial, Comic Sans MS, etc.).
c) use your own, costumized stylesheet by inserting the URL of it. For example, you can use one of the fonts provided by Google (https://fonts.google.com/). If you select a font, a window will open. Under the rider "EMBED" -> "STANDARD" you will find the required URL (e. g. https://fonts.googleapis.com/css?family=Roboto for the font "Roboto"). Now, enter the URL into the "STYLESHEET IMPORT URL" field.
To check how it turned out, use the CUSTOM EVENT PAGE URL above.


Now, simply send this link to the promoter and have them fill out the information and return it to you. When they do so, they'll see a pop-up window that reads, "Your request was successfully sent and we will get in touch soon". You will also receive a notification within your app telling you that there is a request for one of your artists. 


Return to your Dashboard. From here you can see that you have one or more notifications showing over the "REQUEST" marker under your "Upcoming Bookings". Click on the red marker and then on the tab that appears indicating the request.


This brings you to the Booking Overview for this particular requested booking. At the top left of the page, notice that the "Status" of the booking is "Request". After you've received the form from the promoter, and negotiations have been settled, you can click this button and change the status to "Pending" before marking it as "Confirmed" when everything is finalized.

You may also edit any information you wish on this booking, or send a BOOKING DETAILS REQUESTS form to the promoter. 

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2. Artist-specific form


To send a Booking Request Form that relates to a specific artist, go to the ARTISTS section from your drop-down menu on your Dashboard.


Choose as artist from your roster and select the PUBLIC WEBPAGES / CALENDAR FEEDS card beneath their profile information. Then click on the Edit button.


You're now in the Artist Profile. Select the PUBLIC WEBPAGES / CALENDAR FEEDS card, and click on the Booking Request Form Wizard button. 


As with the general agency form described in section one of this FAQ, the buttons allow you to choose which information you would like to SHOW on the form, and which information you would like to set as REQUIRED or mandatory. These fields will appear in red on the form.

In comparison to the general agency form, this form now boasts the name of the requested artist at the top (when the HEADER button is turned on), and does not include an artist selection field.


Under the Event section, you'll see the CUSTOM EVENT PAGE URL. You can copy and paste this link into an email or message by clicking the copy button to the right of the URL. You can also open the form in a new browser in order to view it, and then make adjustments accordingly. 


Simply send this form to the promoter, and have them fill out the information and send it back to you. Once again, you'll receive a notification of the requested booking, as will the artist

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