Optune & Onescreener

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Optune for Booking Agents

Learn how you, as a booking agent, can get started with Optune, coordinate artist bookings, create contracts and invoices, connect calendars and collaborate with your artists and team.

How do you get started with Optune as a booking agent?

Install the Optune App on your mobile phone

Control which artists your agency team members can see, book, manage, and receive notifications from in Optune.

Restrict artist access for individual agency team members

Documentation for Optune 1 (Legacy): How to add a new artist to your agency

Allow another agent to view and edit your artists' bookings

Documentation for Optune 1 (Legacy): Add a new team member to your agency

You can allow your artists to collaborate directly with you on their bookings, or to simply view them. Here's how:

Documentation for Optune 1 (Legacy):  Invite an artist to edit or view your booking activities.

Optune is all about collaboration. We've made it easier for you to share information with other members of your artists' team

Documentation for Optune 1 (Legacy): Add a new member to your artist's crew

How to integrate your Optune bookings into your agency's calendar and your artists' public calendars

Documentation for Optune 1 (Legacy): Connect Optune with your calendars

Do you want to set a standard currency to work with?

Documentation for Optune 1 (Legacy): Setting the base currency and using different currencies in individual deals

Setup

When you issue invoices to payers in Switzerland, you must include QR codes on the invoices. Here's an explanation.

Documentation for Optune 1 (Legacy): Adding QR Codes to Invoices - Why and How

Make communicating with promoters more efficient by sending them a link to this form.

Documentation for Optune 1 (Legacy): How to send a Booking Request form to a promoter

Share all of the details or selected details of a booking with your collaborators

Documentation for Optune 1 (Legacy): How to use the Collaborators feature

Link the upcoming gigs to the artist's Fb page so their supporters won't miss a gig! (Note: Only possible for Fb pages with min. 2000 likes)

Documentation for Optune 1 (Legacy): Advertise your artist's bookings on their Facebook fan page

Get more gigs for your artists by linking Optune's Booking Request form directly to their Facebook.

Documentation for Optune 1 (Legacy): Adding the "Book Now" button to a Facebook page

Make it easy for promoters to request bookings for your artists.

Documentation for Optune 1 (Legacy): How to integrate the Booking Request form widget into your website

Keep the upcoming gigs up-to-date on your artist's Wix site.

Documentation for Optune 1 (Legacy): How to integrate the Upcoming Gigs widget on a Wix page

Keep your artists' upcoming gigs up-to-date on their Squarespace sites.

Documentation for Optune 1 (Legacy): How to integrate the Upcoming Gigs widget on a Squarespace page

Optune makes it easy for you to create and issue invoices.

Documentation for Optune 1 (Legacy): Generate invoices for your bookings

Great! A promoter is interested in booking your artist. Create and send a customized offer sheet to secure the gig.

Documentation for Optune 1 (Legacy): How to create an offer

Optune enables you to create customized contracts and contract templates for your bookings. Here's how:

Documentation for Optune 1 (Legacy): How to create a booking contract

When you get the hang of them, the hashtags will make the process of creating your documents much easier and quicker.

Documentation for Optune 1 (Legacy): Using the #hashtags in contracts, offers and invoices.

Show only the information that is directly relevant to your contracts and invoices, and keep a clean design.

Documentation for Optune 1 (Legacy): How to hide the headers and footers on printed contracts and invoices

Easily stream your artist's past and future bookings to their website

Documentation for Optune 1 (Legacy): Embed Gig Information on Website

When embedding a gig widget into your agency or artist's website, you can choose whether or not to include a link for purchasing tickets.

Documentation for Optune 1 (Legacy): Display or hide the "Buy Tickets" link/ icon on your gig widgets and Public Gig Website

Use the Public Profile Page to promote your artists in the best way possible

Documentation for Optune 1 (Legacy): Share an artist's Public Profile Page

Quickly write and assign tasks to yourself or other agents on your team.

Documentation for Optune 1 (Legacy): How to create To-Do's for a booking

Your artist will be on tour for several consecutive dates? Mark them in the calendar, and the artist will be instantly notified.

Documentation for Optune 1 (Legacy): Set "Tour Planned" dates for your artists in the bookings calendar

You can easily see if your artist just can't make it that day. Here is how:

Documentation for Optune 1 (Legacy): How do you set "blocked dates" (read: unavailable) for your artist as an agent?

Here is how you set and adjust booking deals, add your agency commission and adjust default commission settings

Documentation for Optune 1 (Legacy): Set fees and agency commissions on your bookings

How to manage your contacts and share them with your artists

Documentation for Optune 1 (Legacy): How the contact management works

Features for Booking Agents

Take these simple steps to generate CSV files and share them with your collaborators

Documentation for Optune 1 (Legacy): Exporting your booking and contact information

Optune gives you a remarkable overview of your bookings. Easily see who's free on which date. Save time and keep it simple!

Documentation for Optune 1 (Legacy): Check the availability of your artists in real time as a booking agent

Collect all of the information regarding a booking simply and efficiently by sending this detailed form to the promoter. Here's how:

Documentation for Optune 1 (Legacy): How to send a "Booking Details Request" form to a promoter

If an artist is no longer your client, you can easily remove them from your agency's roster.

Documentation for Optune 1 (Legacy): How to remove an artist from my agency

Please follow this instructions if you would like to change the language of a contract or an invoice to German or English.

Documentation for Optune 1 (Legacy): How to change the language of a contract or an invoice

Is the gig "confirmed" or still "pending"? Here's how to keep it clear.

Documentation for Optune 1 (Legacy): The different statuses of your bookings

Do you have several similar bookings and don't want to type all the information over and over again? Try copying and adjusting them!

Documentation for Optune 1 (Legacy): How to copy a booking and why

Do you want to change positions in your schedule for a gig?

Documentation for Optune 1 (Legacy): How to rearrange the time schedule for a booking

Do you want to modify passages in your contract?

Documentation for Optune 1 (Legacy): How to cross out text passages on the contract

Do you want to change your Optune start screen?

Documentation for Optune 1 (Legacy): How to change the start screen of Optune from dashboard to bookings

Contract templates save time, keep contracts consistent, and allow quick edits.

Working with Contract Templates in Optune

Workflow

Where and how to edit your billing details

Documentation for Optune 1 (Legacy): How to update your billing details?

Optune offers subscription plans for all sizes of agencies. Find out when you need to upgrade your plan.

Documentation for Optune 1 (Legacy): When and why does my subscription plan change?

Safe money by switching to the yearly plan

Documentation for Optune 1 (Legacy): How to switch to the yearly subscription plan?

Payment

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