Optune for Booking Agents

Installing the Optune App on your mobile phone

Wondering how to install the Optune App on your mobile (iOS & Android)? It's super easy! Find out here:

Written by Tobias
Updated over a week ago

How to add a new artist to your agency

Written by Ryan
Updated over a week ago

Add a new team member to your agency

Allow another agent to view and edit your artists' bookings

Written by Ryan
Updated over a week ago

Invite an artist to edit or view your booking activities.

You can allow your artists to collaborate directly with you on their bookings, or to simply view them. Here's how:

Written by Ryan
Updated over a week ago

Add a new member to your artist's crew

Optune is all about collaboration. We've made it easier for you to share information with other members of your artists' team

Written by Ryan
Updated over a week ago

Connect Optune with your calendars

How to integrate your Optune bookings into your agency's calendar and your artists' public calendars

Written by Ryan
Updated over a week ago

Setting the base currency and using different currencies in individual deals

Do you want to set a standard currency to work with?

Written by Tobias
Updated over a week ago

Adding QR Codes to Invoices - Why and How

When you issue invoices to payers in Switzerland, you must include QR codes on the invoices. Here's an explanation.

Written by Ryan
Updated over a week ago

How to send a Booking Request form to a promoter

Make communicating with promoters more efficient by sending them a link to this form.

Written by Ryan
Updated over a week ago

How to use the Collaborators feature

Share all of the details or selected details of a booking with your collaborators

Written by Ryan
Updated over a week ago

Advertise your artist's bookings on their Facebook fan page

Link the upcoming gigs to the artist's Fb page so their supporters won't miss a gig! (Note: Only possible for Fb pages with min. 2000 likes)

Written by Tobias
Updated over a week ago

Adding the "Book Now" button to a Facebook page

Get more gigs for your artists by linking Optune's Booking Request form directly to their Facebook.

Written by Ryan
Updated over a week ago

How to integrate the Booking Request form widget into your website

Make it easy for promoters to request bookings for your artists.

Written by Ryan
Updated over a week ago

How to integrate the Upcoming Gigs widget on a Wix page

Keep the upcoming gigs up-to-date on your artist's Wix site.

Written by Tobias
Updated over a week ago

How to integrate the Upcoming Gigs widget on a Squarespace page

Keep your artists' upcoming gigs up-to-date on their Squarespace sites.

Written by Tobias
Updated over a week ago

Generate invoices for your bookings

Optune makes it easy for you to create and issue invoices.

Written by Ryan
Updated over a week ago

How to create an offer

Great! A promoter is interested in booking your artist. Create and send a customized offer sheet to secure the gig.

Written by Ryan
Updated over a week ago

How to create a booking contract

Optune enables you to create customized contracts and contract templates for your bookings. Here's how:

Written by Ryan
Updated over a week ago

Using the #hashtags in contracts, offers and invoices.

When you get the hang of them, the hashtags will make the process of creating your documents much easier and quicker.

Written by Ryan
Updated over a week ago

How to hide the headers and footers on printed contracts and invoices

Show only the information that is directly relevant to your contracts and invoices, and keep a clean design.

Written by Ryan
Updated over a week ago

Embed Gig Information on Website

Easily stream your artist's past and future bookings to their website

Written by Ryan
Updated over a week ago

Display or hide the "Buy Tickets" link/ icon on your gig widgets and Public Gig Website

When embedding a gig widget into your agency or artist's website, you can choose whether or not to include a link for purchasing tickets.

Written by Ryan
Updated over a week ago

Share an artist's Public Profile Page

Use the Public Profile Page to promote your artists in the best way possible

Written by Ryan
Updated over a week ago

How to create To-Do's for a booking

Quickly write and assign tasks to yourself or other agents on your team.

Written by Ryan
Updated over a week ago

Set "Tour Planned" dates for your artists in the bookings calendar

Your artist will be on tour for several consecutive dates? Mark them in the calendar, and the artist will be instantly notified.

Written by Ryan
Updated over a week ago

How do you set "blocked dates" (read: unavailable) for your artist as an agent?

You can easily see if your artist just can't make it that day. Here is how:

Written by Ryan
Updated over a week ago

Set fees and agency commissions on your bookings

Here is how you set and adjust booking deals, add your agency commission and adjust default commission settings

Written by Ryan
Updated over a week ago

How the contact management works

How to manage your contacts and share them with your artists

Written by Ryan
Updated over a week ago

Exporting your booking and contact information

Take these simple steps to generate CSV files and share them with your collaborators

Written by Ryan
Updated over a week ago

Check the availability of your artists in real time as a booking agent

Optune gives you a remarkable overview of your bookings. Easily see who's free on which date. Save time and keep it simple!

Written by Ryan
Updated over a week ago

How to send a "Booking Details Request" form to a promoter

Collect all of the information regarding a booking simply and efficiently by sending this detailed form to the promoter. Here's how:

Written by Ryan
Updated over a week ago

How to remove an artist from my agency

If an artist is no longer your client, you can easily remove them from your agency's roster.

Written by Tobias
Updated over a week ago

How to change the language of a contract or an invoice

Please follow this instructions if you would like to change the language of a contract or an invoice to German or English.

Written by Tobias
Updated over a week ago

The different statuses of your bookings

Is the gig "confirmed" or still "pending"? Here's how to keep it clear.

Written by Ryan
Updated over a week ago

How to copy a booking and why

Do you have several similar bookings and don't want to type all the information over and over again? Try copying and adjusting them!

Written by Tobias
Updated over a week ago

How to rearrange the time schedule for a booking

Do you want to change positions in your schedule for a gig?

Written by Ryan
Updated over a week ago

How to cross out text passages on the contract

Do you want to modify passages in your contract?

Written by Ryan
Updated over a week ago

How to change the start screen of Optune from dashboard to bookings

Do you want to change your Optune start screen?

Written by Ryan
Updated over a week ago

How to update your billing details?

Where and how to edit your billing details

Written by Ryan
Updated over a week ago

When and why does my subscription plan change?

Optune offers subscription plans for all sizes of agencies. Find out when you need to upgrade your plan.

Written by Ryan
Updated over a week ago

How to switch to the yearly subscription plan?

Safe money by switching to the yearly plan

Written by Ryan
Updated over a week ago