Optune & Onescreener

Tobias

Optune for Booking Agents

Wondering how to install the Optune App on your mobile (iOS & Android)? It's super easy! Find out here:

Installing the Optune App on your mobile phone

How to add a new artist to your agency

Allow another agent to view and edit your artists' bookings

Add a new team member to your agency

You can allow your artists to collaborate directly with you on their bookings, or to simply view them. Here's how:

Invite an artist to edit or view your booking activities.

Optune is all about collaboration. We've made it easier for you to share information with other members of your artists' team

Add a new member to your artist's crew

How to integrate your Optune bookings into your agency's calendar and your artists' public calendars

Connect Optune with your calendars

Do you want to set a standard currency to work with?

Setting the base currency and using different currencies in individual deals

Setup

When you issue invoices to payers in Switzerland, you must include QR codes on the invoices. Here's an explanation.

Adding QR Codes to Invoices - Why and How

Make communicating with promoters more efficient by sending them a link to this form.

How to send a Booking Request form to a promoter

Share all of the details or selected details of a booking with your collaborators

How to use the Collaborators feature

Link the upcoming gigs to the artist's Fb page so their supporters won't miss a gig! (Note: Only possible for Fb pages with min. 2000 likes)

Advertise your artist's bookings on their Facebook fan page

Get more gigs for your artists by linking Optune's Booking Request form directly to their Facebook.

Adding the "Book Now" button to a Facebook page

Make it easy for promoters to request bookings for your artists.

How to integrate the Booking Request form widget into your website

Keep the upcoming gigs up-to-date on your artist's Wix site.

How to integrate the Upcoming Gigs widget on a Wix page

Keep your artists' upcoming gigs up-to-date on their Squarespace sites.

How to integrate the Upcoming Gigs widget on a Squarespace page

Optune makes it easy for you to create and issue invoices.

Generate invoices for your bookings

Great! A promoter is interested in booking your artist. Create and send a customized offer sheet to secure the gig.

How to create an offer

Optune enables you to create customized contracts and contract templates for your bookings. Here's how:

How to create a booking contract

When you get the hang of them, the hashtags will make the process of creating your documents much easier and quicker.

Using the #hashtags in contracts, offers and invoices.

Show only the information that is directly relevant to your contracts and invoices, and keep a clean design.

How to hide the headers and footers on printed contracts and invoices

Easily stream your artist's past and future bookings to their website

Embed Gig Information on Website

When embedding a gig widget into your agency or artist's website, you can choose whether or not to include a link for purchasing tickets.

Display or hide the "Buy Tickets" link/ icon on your gig widgets and Public Gig Website

Use the Public Profile Page to promote your artists in the best way possible

Share an artist's Public Profile Page

Quickly write and assign tasks to yourself or other agents on your team.

How to create To-Do's for a booking

Your artist will be on tour for several consecutive dates? Mark them in the calendar, and the artist will be instantly notified.

Set "Tour Planned" dates for your artists in the bookings calendar

You can easily see if your artist just can't make it that day. Here is how:

How do you set "blocked dates" (read: unavailable) for your artist as an agent?

Here is how you set and adjust booking deals, add your agency commission and adjust default commission settings

Set fees and agency commissions on your bookings

How to manage your contacts and share them with your artists

How the contact management works

Features for Booking Agents

Take these simple steps to generate CSV files and share them with your collaborators

Exporting your booking and contact information

Optune gives you a remarkable overview of your bookings. Easily see who's free on which date. Save time and keep it simple!

Check the availability of your artists in real time as a booking agent

Collect all of the information regarding a booking simply and efficiently by sending this detailed form to the promoter. Here's how:

How to send a "Booking Details Request" form to a promoter

If an artist is no longer your client, you can easily remove them from your agency's roster.

How to remove an artist from my agency

Please follow this instructions if you would like to change the language of a contract or an invoice to German or English.

How to change the language of a contract or an invoice

Is the gig "confirmed" or still "pending"? Here's how to keep it clear.

The different statuses of your bookings

Do you have several similar bookings and don't want to type all the information over and over again? Try copying and adjusting them!

How to copy a booking and why

Do you want to change positions in your schedule for a gig?

How to rearrange the time schedule for a booking

Do you want to modify passages in your contract?

How to cross out text passages on the contract

Do you want to change your Optune start screen?

How to change the start screen of Optune from dashboard to bookings

Workflow

Where and how to edit your billing details

How to update your billing details?

Optune offers subscription plans for all sizes of agencies. Find out when you need to upgrade your plan.

When and why does my subscription plan change?

Safe money by switching to the yearly plan

How to switch to the yearly subscription plan?

Payment

OpTuNE

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