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Send or embed a Booking Request form
Send or embed a Booking Request form

Generate a link to a digital form for bookers, and/or embed it into your website. They fill it out, send it back, and you get booked!

Ryan avatar
Written by Ryan
Updated over a week ago
  1. Generate a link

  2. Embed form into website


1. Generate a link 

From your Dashboard, click on your drop-down menu and select ARTIST PROFILE.

Scroll down and click on the PUBLIC WEBPAGES / CALENDAR FEEDS card. 

Now select the Booking Request Form Wizard.

A pop-up window will appear. First, choose which theme you would like, Dark (for light background) or Light (for dark background). Then, by clicking on each button, you can choose which information you would like to SHOW on the form, and which information you would like to set as REQUIRED or mandatory. These fields will appear in red on the form. 

Under the Event section, you'll see the CUSTOM EVENT PAGE URL. You can copy and paste this link into an email or message by clicking the copy button to the right of the URL. You can also open the form in a new browser in order to view it, and then make adjustments accordingly. 

To adjust the colour and font on the Booking Request form, go to the Developer Settings underneath the CUSTOM EVENT PAGE URL.

In this section you can
a) change the colour of the required fields of the form by inserting the Hex Colour Code. To select a colour, you can, for example, google "HEX colour". If you copy the six digits after the hashtag (e.g. 28E200 for green) and paste it into the "COLOUR FOR REQUIRED FIELDS IN HEX" field, the colour will appear on your booking request form.

b) change the font by typing in the name of a common CSS Font Family (e. g. Arial, Comic Sans MS, etc.).

c) use your own, customized stylesheet by inserting the URL of it. For example, you can use one of the fonts provided by Google ( If you select a font, a window will open. Under the rider "EMBED" -> "STANDARD" you will find the required URL (e. g. for the font "Roboto"). Now, enter the URL into the "STYLESHEET IMPORT URL" field.
To check how it turned out, use the CUSTOM EVENT PAGE URL above.


2. Embed form into website

As you include or exclude information fields, the height of the custom embed window will change (see CUSTOM EMBED CODE below). In order to make the embedded window fit nicely into your website, you may adjust the pixel height here. This will allow you to avoid having a scroll bar on the window, keeping it neat and proportional. 

The CUSTOM EMBED CODE can be copied and pasted (copy button to the right of code) into most websites including those made with Wix, Squarespace or Wordpress.

As an artist working independently of an agency, when you send the Booking Request form to a booker, you will receive a notification in your Optune account when the booker has filled out and sent the form back to you. If you are connected with an agency on Optune, the agent will receive the notification rather than you. 

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