Optune & Onescreener

You're an artist and you're new to Optune. Where do you begin? Here are some pointers to get you started successfully.

Documentation for Optune 1 (Legacy): Getting started with OpTuNE in 10 steps

Tobias

Optune for Artists

Install the Optune App on your mobile phone

How to integrate your Optune bookings into your private and public calendars

Documentation for Optune 1 (Legacy): Connect Optune with your calendars

Get more gigs by linking Optune's Booking Request Form directly to your Facebook.

Documentation for Optune 1 (Legacy): Adding the "Book Now" button to your Facebook page

Link your upcoming dates to your Facebook page so your supporters won't miss a gig! (Note: Only possible for fb pages with min. 2000 likes)

Documentation for Optune 1 (Legacy): Advertise your bookings on your Facebook fan page

It's super easy to display your upcoming shows on your site!

Documentation for Optune 1 (Legacy): Embed your gigs into your website (Squarespace, Wix, Wordpress, etc.)

Keep your upcoming gigs up-to-date on your Squarespace site.

Documentation for Optune 1 (Legacy): How to integrate the Upcoming Gigs widget on a Squarespace page

Keep the upcoming gigs listed in your Optune account up-to-date on your Wix site for quick and easy promotion!

Documentation for Optune 1 (Legacy): How to integrate the Upcoming Gigs widget on your Wix page

Link your Optune account to your Onescreener website in a matter of minutes.

Documentation for Optune 1 (Legacy):  How do you advertise your upcoming Optune bookings on your Onescreener website?

You've come to the right place for answers. It's super easy!

Documentation for Optune 1 (Legacy): How do you display your upcoming gigs on your Wordpress site?

Choose email and in-app notifications by group and event, understand global overrides, and turn off booking-change emails.

How do I manage email and in-app notifications as an artist?

Set your app language and regional date, time and number formats separately, and distinguish them from document output and currency.

How do I change my app language, dates and number formats?

Contact support from your artist account, include useful troubleshooting details and attach screenshots without unnecessary sensitive information.

How do I contact Optune support and report a problem as an artist?

Troubleshoot missing invitations and notification emails, check personal settings and recipient addresses, and know when to contact Support.

Why am I not receiving an invitation or notification email as an artist?

Setup

Generate a link to a digital form for bookers, and/or embed it into your website. They fill it out, send it back, and you get booked!

Documentation for Optune 1 (Legacy): Send or embed a Booking Request form

You can invite an additional person to your Optune profile, and allow them to edit or simply view the information on it. It's easy!

Documentation for Optune 1 (Legacy): Adding a member to your Artist Crew

Your agent or manager will be able to see when you've blocked certain dates. This means less confusion for all of you!

Documentation for Optune 1 (Legacy): Set dates on your calendar as "Blocked" or "On Request"

Use the Public Profile Page to promote yourself in the best way possible.

Documentation for Optune 1 (Legacy): Share your Public Profile Page

Share your gigs with supporters or agents, or keep the information private. It's all about letting people know where they can see you play!

Documentation for Optune 1 (Legacy): What is a "Public Calendar Feed", "Private Calendar Feed" or a "Public Gig Website"?

Create booking and general artist tasks, assign responsibility, set optional due dates, and complete or reopen tasks.

How do I create and manage artist tasks?

Build a production schedule, reuse a saved template, add dates for overnight work, and understand artist-team access.

How do I build and reuse a booking schedule?

Reuse a checklist, calculate due dates from the show date, and avoid duplicate tasks when booking dates change.

How do I create and apply task templates for artist bookings?

Understand Period start and Period end, overnight work, optional fields, calendar display and dynamic document fields.

What is the operational period, and how do I set its start and end?

Set guest-list capacity, add names and quantities, resolve over-allocation, and understand itinerary and contract outputs.

How do I manage my booking guest list and guest capacity?

Features for Artists

Optune enables you to create customized contracts and contract templates for your bookings. Here's how:

Documentation for Optune 1 (Legacy): How to create a booking contract

With Optune you can easily create and issue invoices. Here's how:

Documentation for Optune 1 (Legacy):  Generate invoices for your bookings

How to use the # function when designing a contract or invoice template.

Documentation for Optune 1 (Legacy):  Using the #hashtags in artist contracts and invoices.

PRO PLAN Features for Artists

Take these simple steps to generate CSV files and share them with your collaborators

Documentation for Optune 1 (Legacy): Exporting your booking and contact information

Do you have several similar bookings and don't want to type all the information over and over again? Try copying and adjusting them!

Documentation for Optune 1 (Legacy): How to copy a booking and why

Understand Request, Pending, Confirmed, Completed and Canceled, change a status, and keep publication, payments and access separate.

What do booking statuses and Published mean for artists?

What types of notifications might you get on your Optune profile, and when might you receive one?

Documentation for Optune 1 (Legacy): Booking notifications

Change the language on an invoice to German or English by following these instructions.

Documentation for Optune 1 (Legacy):  How to change the language options on an invoice

Add an existing group from another account

How do I add an existing group from another account to my main account?

Create a show, edit booking details, distinguish show and operational dates, add production information, and understand saving.

How do I create and edit a booking as an artist?

Workflow

Time for a new password? No problem. Here's how you can change it

Documentation for Optune 1 (Legacy): How to change your password

Login & Signup

The "Upcoming Shows" tab is installed but no bookings are listed. Let's try to fix it.

Documentation for Optune 1 (Legacy):  What if the "Upcoming Shows" Facebook tab isn't working?

Fixes

OpTuNE

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Create your workspace and invite the people you work with.

Set up your account

Build your first workflow and watch it run end to end.

Ship something

Connect the tools your team already uses to bring data in.

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A quick lap of the product so you know where everything lives.

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Because you already asked about invitations, this prototype demo can add the follow-up: use the role selector before sending each invite to limit access to the teammate responsibilities.

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This prototype demo suggests starting with your workspace profile, inviting the team members who need access, and then connecting the integrations you use.

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In this prototype demo, invite teammates from workspace settings, then choose the access each teammate needs before sending the invitation.

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