In your artist group, you can prepare a contract for a booking using an available contract template, save it as a draft and download a PDF for review. This guide covers preparing your own artist-group document. Access to an agency’s documents is a separate question.
Before you start
Open the correct artist group and booking. Check the event, performance date, venue, fee and currency. Review the intended sender and recipient details in the document itself. Adapt the template wording, complete the required fields and review the terms for this booking.
Create and check a draft
Open the booking’s Contracts tab and choose New contract (in German: Verträge > Neuer Vertrag).
Apply an available contract template suitable for your document. Review the resulting text, booking values, sender and recipient details.
Save the document as a draft, then reopen it from the booking’s contract list to check the saved result.
Open Preview & send (Vorschau & senden) and use the PDF download control. Open the downloaded file.
Review every page and complete the intended content before sharing the document or requesting signatures.
Saving a draft and downloading its PDF are separate from requesting signatures. You can send the downloaded PDF for review before starting any signature request. The preview also contains a signature-request action; only use that action when you intend to start that workflow.
Review the contract before requesting signatures
You can arrange a review before requesting signatures. Save the contract as a draft. In the German app, open Verträge in the booking, select the contract and open Vorschau & senden. Download and check the PDF before sharing it for review. Start the signature request only when the content is ready.
What must I check in the document?
Artist, event, venue, performance date and times.
The actual sender and recipient, including their addresses.
The fee, currency, payment terms and bank information.
Completed dynamic fields and wording adapted to this booking.
Clear currency labels, page breaks, tables and the signature area.
When an amount field already includes the currency, review any additional currency field or typed label so the final amount reads clearly. Support can help you choose the appropriate fields. Check the downloaded document for completeness before using it.
For a compact contract layout, use 8 pt for the main body text and check that the exported PDF remains legible.
Language and date/number format
The document settings separate contract language from date and number format. Check both for your intended recipient. The available language choices include German, English, French, Italian and Dutch. Do not assume that changing this setting translates the wording you or a template author entered; review the full text and the exported result.
Review saved values with support
Reopen the saved document and compare its values with a newly downloaded PDF. For help reviewing a field, send support the booking or contract link, a screenshot, the relevant PDF page and the intended value. Keep the contract as a draft until its content is ready for the recipient.
Using a template is different from editing the template
This workflow applies an existing contract template to one booking document. Editing or saving a reusable contract template is a separate task. Booking-detail templates, such as a reusable schedule, are also separate from contract templates.
For guidance on contract access, tell support which artist group and booking you are using and which action you want to perform. Document access depends on the relevant group and role.
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