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Adding QR Codes to Invoices - Why and How

When you issue invoices to payers in Switzerland, you must include QR codes on the invoices. Here's an explanation.

Ryan avatar
Written by Ryan
Updated over a week ago

For information on how to generate invoices for your bookings, click here.

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As of October, 2022, it is necessary to include a QR code that contains your banking information on all invoices sent to payers in Switzerland. You can now add this code to any invoice created within Optune.

WHY the QR code?

"The Swiss QR Code symbology has been developed in Switzerland to automate digital payments. At present, all payment receipts and bills in Switzerland are intended to have a Swiss QR Code barcode that encrypts payment details. To distinguish from basic QR Code, Swiss QR Code labels have the Swiss cross sign in the center.

Specifically, the Swiss QR Code standard is used to work with QR bills in electronic payments. A Swiss QR Code barcode contains all necessary payment information required to launch payments or process a QR invoice." - ASPOSE

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HOW to add a QR code to your invoices:

Starting from your Optune account, go to the dropdown menu at the top right of your page, and click Invoices.

Create a new invoice or select one of your existing templates.

Fill out all of the relevant information as usual, and make sure to add a corresponding Invoice Reference Number. This is needed for the QR code.

After you've given the invoice a title, add the Introduction Text. It's important to limit the length of this to one line only.

Upon entering the payment positions, add the Account Information including a valid IBAN. Then, click the Attach Swiss QR Code button.

Hit the Preview button at the top of the page to see how the QR code has been generated. For a full page view, click on Print.

Your invoice is now ready to send to a payer in Switzerland!

Here is an example of what the invoice looks like without (left) and with the QR Code (right).

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