For an artist who is new to Optune, create a basic profile in your agency roster and complete its presentation. If the artist already uses Optune, use the existing profile when arranging collaboration. The connection steps below also cover artists who manage themselves through an agency account and now want a new agency to help edit their bookings.
Create the basic profile
Open Artists in your agency’s left menu. In German, this is Künstler.
Choose the button for adding a new artist. The German label is Neuen Künstler hinzufügen.
Enter the artist’s name.
Select the appropriate categories shown in the form, such as DJ, live band or solo artist.
Save the profile. The German save button is Speichern.
The current dialog asks for the name and categories. Check your existing roster first so you do not create a second entry for an artist you already manage.
Complete the artist profile
Open the artist from your roster and review the profile information. Add the relevant public description, music styles, website or social links, and promotional material such as a biography, press kit or riders.
Use Share profile (Profil teilen in German) to open the public presentation and check what visitors can see. Only include material intended for that audience.
Artist profiles and team access are separate
Creating the basic artist profile and inviting a person to work with it are separate steps. Review the artist’s Team and connection settings when arranging collaboration, and choose access deliberately. If the artist already works in another Optune group, agree with the artist which existing profile should be connected before creating a duplicate.
I manage myself as an artist. How do I connect a new agency so we can both edit my bookings?
You can connect the new agency to the relevant artist profile and give it editing permission. This also applies when you manage your own artist profile inside an agency account. Being an artist does not necessarily mean that your current Optune group is an artist account.
Check which setup you use
If you have an agency account with an Artists list, follow the steps below from the artist profile in that list. If you are unsure whether you use an artist group or an agency group, ask Optune support to check your setup before sending an invitation. Also decide which artist profiles the new agency should manage.
Connect an existing artist profile from an agency account
Open Artists (Künstler) in the left menu and select the existing artist profile.
Open Connections (Verbindungen) and choose Invite agency (Agentur einladen).
Enter the agency contact person. Select Edit (Bearbeiten) if the agency should be able to edit the bookings, and review the intended permissions for deal information and documents.
Send the invitation. The contact person should accept it using their existing Optune login.
After acceptance, check together that both sides can access the intended artist bookings and edit the information covered by their permissions.
What access does this give?
You keep your existing access. Connecting the artist profile does not give you access to the other artists managed by the new agency. Editing permission and permission to see deal information or documents should be reviewed separately.
This is a connection for the selected artist profile, not a merger of two agency accounts or an invitation to join the other agency’s team. Do not create a duplicate artist profile just to set up this collaboration.
What if I have more than one artist profile?
Repeat the connection steps for each profile the agency should manage. If the agency should manage only one profile, invite it only from that profile.
What if we cannot both edit the bookings?
First check that the invitation has been accepted with the intended existing login, that you connected the correct artist profile and that Edit is selected. Check deal and document permissions separately. If the setup is still unclear, contact Optune support privately with your account email, the relevant artist profile and the agency involved. Never share passwords or personal invitation links in a public message.
Check your agency plan
The number of artists your agency can manage depends on your plan. Review the information shown in your roster and billing settings. For current prices and plan limits, use the central Optune pricing page.
Related guides
Current artist form
The German form below is blank and shows the available category choices.
